Lotus Notes 6 Maximizing productivity for Administrative Assistants

Outcomes

Through lecture, discussion, procedures, and tips, Administrative Assistants discover how to maximize their productivity using IBM Lotus Notes 6. The scenario-based guided practices and exercises reflect the daily tasks and challenges of Notes 6 Administrative Assistants. Following each lesson, students complete a checklist to help them plan and record the productivity related tasks they want to perform when they return to the office.
Student guide appendices contain reference information students can utilize after the class to build a custom workspace, use emoticons, acronyms and special characters in messages, use shortcuts to navigate and work in Notes, and backup important Notes files.

Prerequisites

For IBM Lotus Notes Release 4.x or 5.x users who are upgrading to Notes 6, the prerequisite is completion of Exploring New Features in IBM Lotus Notes 6 for Release 4 or 5 Users or the equivalent knowledge, skills and experience.
For new IBM Lotus Notes 6 users, the prerequisite is completion of Moving to IBM Lotus Notes 6 or the equivalent knowledge, skills and experience.

What should you be familiar with?

Experienced Notes 6 Administrative Assistants who are seeking to maximize their productivity by using advanced tasks and features available in Notes 6.

Session Length

1 Day, 9:00am to 4:30pm

Location

This session is conducted either on site, or at our training rooms.

Topics Covered in this session

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Reducing the Clutter Identifying options for emptying the Trash folder. Removing messages from the Sent folder. Removing copies of meeting invitations from Inbox, All Documents, and Sent folders. Removing attachments from messages. Archiving messages to gain space and improve performance. Creating mail rules to delete messages. Managing and Using Mail Efficiently Customizing your manager's mail. Compacting your manager's mail database to improve performance. Organizing and upgrading folders. Using mail rules to automatically file new messages. Building, customizing and organizing the personal address book. Creating a message with two clicks. Helping your manager assign tasks to others. Managing Your Manager's Calendar Accessing your manager's calendar. Allow others to see your manager's free time. Displaying an additional time zone in the calendar. Categorizing calendar entries. Navigating the calendar. Quickly adding entries to your manager's calendar. Managing meetings. Searching the calendar. Printing the calendar.

Accessing Data Using Links and Bookmarks Working with document links to open the view or bookmark the link. Quickly sending multiple document links. Changing the status line information for a document link to provide details of the document location. Adding bookmarks to views, documents, databases, applications and web sites. Organizing and managing bookmarks. Automatically displaying selected window tabs (for Notes databases or documents or Web links) when you start Notes. Enhancing Messages Determining the best tool for organizing and displaying information. Creating and editing a tabbed table. Choosing the right object to enhance your message text. Incorporating buttons and pop-up text in messages. Applying workflow administration to messages. Creating and using a message template (stationery).